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As your collection of Notion content grows and grows, so does your need to manage it effectively. Using these features, you can avoid repeating yourself and ensure your content is always in sync.
What Are Notion’s Synced Blocks?
Synced Blocks are the most basic, standard way to reuse your content across Notion pages. A synced block will present the same content everywhere you use it. When you edit any synced block, Notion will update all instances of it, keeping your content in sync. Synced blocks are an excellent way of followingthe DRY (Don’t Repeat Yourself) principle.
Any Notion block can be a synced block, including a group of blocks. This lets you create shareable collections of content, which will always stay up-to-date.
How to Use Synced Blocks
You can carry out steps 1 and 2 in the reverse order, using the/menu to insert aSynced block, then populate it.
When to Use Synced Blocks
Synced blocks are very flexible because you can use them for a wide range of Notion content, from lists to quotes and even groups of blocks.
One of the most simple examples is a copyright notice. Especially if you publish your notes online, you may wish to include a copyright notice on each page with the current year. When a new year comes around, you’ll only have to update it in one place rather than on every single page.
Synced blocks can include much more than just simple text, though. You could combine a profile image, biography details, and links to online work as a miniature resume, to include on significant pages that you author. Or you could manage your daily tasks using To-do list blocks and share them together on a weekly page that updates as you go.
What Are Linked Databases in Notion?
Just as a Notion database is a superpowered version of a block, a linked database is a more powerful version of a synced block. The key difference is that a linked database shares data, but lets you display it differently in different places. For example, this lets you have a single list of contacts displayed as a gallery on one page and a table on another.
How to Use Linked Databases
When to Use Linked Databases
Any fairly complex set of data demands a database, and you’ll probably want several views of such data. Remember that you may have more than one view of a database, but you can use linked databases to split these views across different pages.
Use linked databases for both their views—which display data in different formats, including selecting different fields—and filters which let you select a subset of the available data.
you’re able to use views to present data that’s relevant to the context, selecting only those fields that apply. For example, you might have a summary page showing people working on a project, hiding more detailed fields like their start date and areas of expertise.
Use filters to present relevant data, like employees who belong to a certain team, or images that were created on a specific date.
